4X Order Capacity Unlocked
How Heykittans scaled from 50 to 200 orders/month without hiring anyone using 3 integrated automation systems
Industry
E-Commerce (Beaded Jewelry)
Business Size
Solo entrepreneur → 14-person team
Location
Singapore
Project Duration
Oct–Dec 2025
The Challenge
Growing Pains Blocking Scale
10-11 hours/week on manual administrative tasks
2 hours every payday manually calculating wages for 14 people
5-6 hours/week updating inventory across multiple shops
2-3 hours/week processing orders, tracking payments
Founder burnout from repetitive work instead of creative design
Growth blocked - couldn't handle more orders without hiring admin staff
The Solution
What We Built
Automated Payroll System
Google Form → Instant wage calculation → Payment tracking → Monthly reports. 2 hours reduced to 15 minutes.
Multi-Shop Inventory Manager
Real-time sync across all sales channels. Single update propagates everywhere. 5-6 hours → 1.5 hours.
Telegram Shop Bot
Customers browse catalog, place orders, make payments - all in Telegram. Auto-updates inventory & generates invoices.
Project Timeline
Month 1 (Oct)
Payroll Automation
Month 2 (Nov)
Inventory System
Month 3 (Dec)
Telegram Bot & Integration
The Results
From Overwhelmed to Scaling
2 hrs → 15 min
Payroll processing time
5-6 hrs → 1.5 hrs
Weekly inventory management
2-3 hrs → 1 hr
Weekly order processing
50 → 100-200/mo
Monthly capacity
7-8 hrs/week saved
Total time freed up
360-420 hrs/year
Annual time savings
Zero extra hires
Team scaling
4X growth
Order volume increase
"Every time my shop has an idea or problem, I can easily get their help. They don't just build automations — they actually understand my business and design systems that fit how we work. Now I can focus on designing new collections instead of drowning in spreadsheets."
— Neens, Heykittans Founder
Technology Stack
Running a business shouldn't feel like a chore.
Let us build the systems that give you your time back.
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